Expense Tracking Software - Editor's Choice
#1 ExpensAble                                                                             
Review date: 11.09.2009

Description:

This software combines the traditional process of on-line expense approvals with the ability to examine receipts and look at past expense data. In addition, proxy approvers are authorized to approve expenses for another approver. Great when an approver is out of the office.

Screenshots

Price:

$149.95 per user

Import your personal card transactions and use them to populate expense reports.

Advanced Features:

  • Complementary to paper-based systems
  • SAS 70 Type II-compliant
  • End-to-end expense report automation
  • Personal Card Import
  • Reimbursement Integration
  • Requires virtually zero maintenance.
  • Efficient expense reporting system
  • Consolidated and detailed reports
  • Risk-free 30-day trial

Review:

Budgeting is an important part of financial well being. Solution for an individual user and small groups with fewer than 10 expense filers.
  • You can track employee-incurred business expenses by team or by department.
  • All automated notification, routing, escalation and tracking processes are fully customizable.
  • No action required by users, import is automatic.
  • Simple to use for business transactions.
  • View and print colored charts.
  • Track your income and investments.
  • Recurring items. See what you spend on individual items daily, weekly, monthly.
  • See what you spend on individual items daily, weekly, monthly.
  • Keep running balances of all your expenses.
Best of all, accountants and approvers can spot audit reports by any number of filters such as employee, status, department, bill to, date range with tracking numbers.

#2 WebExpenses                                                                           
Review date: 11.09.2009

Description:

This web-based solution is fully configurable and able to be implemented immediately. In addition, reports allow for accurate analysis of spend by employee, cost centre and supplier.

Screenshots

Price:

Free demo

Credit card interface with expense reports with American Express, Mastercard or Visa, as well.

Advanced Features:

  • Accounting system synchronization
  • Invoice processing
  • Point-of-entry policy reminders
  • Receipt attachments functionality
  • Improved user interface
  • Complete web-based expenses solution
  • Advanced approval process
  • Branding customisation
  • Custom messages

Review:

Best of all, expense items can be sent quickly and easily, at the time they are incurred, by text message
  • Multiple level approval hierarchy can be defined for each cost centre.
  • Field labels can be amended to suit customer requirement..
  • Create your own VAT and GST rates .
  • Stops viruses, worms, spyware and bots.
  • It enables you to operate as a stand-alone Web-based service, with no installation.
  • Expense data can be moved from one expense report to another.
  • Business purpose can be recorded against expense report header.
  • Complete expense claim or expense items.
Data remains on their servers allowing customers to carry out audits and includes a comprehensive audit trail is maintained for each expense report.

#3 TeamWox GroupWare                                                              
Review date: 09.01.2009

Description:

This software enables you to manage your employee time, attendance and scheduling easily. Also, you can create expense types specific to your needs if you don’t find them.

Screenshots

Price:

From $9,000 per year

Use of GroupWare helps you substantially lower bureaucratic problems, increase your employees' working efficiency, and cut expenses.

Main Features:

  • Documents Management
  • Organizations and Contacts
  • System of Reports
  • Transparency of Work Activities
  • Consistent Customer Relationship Policy

Review:

Includes detail data for expenses, employees, departments, merchants and expense report status. Additional modules can be purchased from TeamWox.
  • A cost effective Web-based software for groupware and team collaboration
  • Helps teams share information. Collaborate on documents easily.
  • Flexible employee expense management services.
  • Take control and enforce accountability.
  • Customizable, Easy, Expense Tracking Software.
Overall, Teamwox Grpupware helps instantly estimate the working efficiency of employees, quality of their work, sales target implementation.
#4 TrackStar Expense Tracker                                                    
Review date: 08.31.2009

Description:

This 100% web based software lets you to use the Expense Reporting features soyou can enter any type of expense or manage recurring expenses and keep your project under budget.

Screenshots

Price:

Free demo

Each tracking process is fully customizable allowing you to define the approval workflow you need to meet your efficiency goals.

Main Features:

  • Can be used as a standalone solution
  • Administration Tools
  • Employee Expense Summary
  • Account Balance Report
  • Tailorable expense form
  • Email Notifications

Review:

Best of all, when you need it their trained support team is just an e-mail or phone call away.
  • Once expenses have been submitted for approval, managers use the system to review and approve them.
  • Managers can review expenses using a form.
  • Supports an approval model where project managers or owners do approvals. .
  • Allows you to list all Approved reports that have not yet been accepted.
  • Mileage calculation based upon company rate..
  • Built using the latest Microsoft .Net technology
Thanks to this expense management system, it allows you to review and analyze your expenses in great detail.

#5 Small Business Tracker Deluxe                                               
Review date: 08.10.2009

Description:

THis software helps you track all your projects and their related time, tasks and expenses. Besides, you can generate invoices and reports. The trial version is complete and fully functional until it expires.

Screenshots

Price:

$79.00

Software Summary:

Select from multiple reports to best fit your needs. Create Project Groups to control the time and expense items.

Main Features:

  • Time recording
  • Project management task
  • Income tax preparation
  • Expense Reporting

Review:

Invoice specific or all Projects for any range of dates for a Client. Precise tracking of the hours and minutes you spend working on an activity
  • Table view enables you to have a snapshot of your time and expenses.
  • You can choose any or all clients, projects and activities for any range of dates.
  • Collapse Timer: you can collapse the window so that only the timer is visible.
In addition to that, there is a User Guide you can download from the same page as you download the program. Please note that the download file is compressed in a .dmg format. There are no minimum RAM requirements (512MB recommended).

Expense Report Tracking System
  • Track projects and costs. These programs are the solution for creating, approving and managing employee expenses associated with corporate procurement and reimbursement including expenses, invoices and orders.

    How to control resource management?
    Some of them include configurable time reporting to enable staff remote access; expense reporting enables accurate and timely approvals.

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